I. Admissions Policies, Requirements and Procedures

The Ki-Atsu Institute for Healing Arts accepts students who are at least eighteen (18) years of age and have graduated from High School, or who can produce evidence of similar education, such as a GED. Students who wish to enroll in the Asian Bodyworker or Neurotransformations program must possess a valid license to practice massage issued by a city, county, state, or other licensing authority.

1. Applicants must be eighteen (18) years of age, or older, on or before the date of admission.
2. Applicants to the Pilates Instructor Program must be physically able to learn how to perform the exercises.
3. Applicants to the Asian Bodyworker and Neurotransformations programs must be able to physically able to perform the massage techniques taught in the program, be in general good health, and be free from communicable diseases.
4. Applicants must make satisfactory tuition payment.
5. Students are responsible for ensuring that they will be able to attend class based on the published schedule.
6. Applicants must apply directly to the school, and will be interviewed by Dr. Kosut, either in person or via telephone, prior to being accepted into the school.
7. All Applicants will receive a school catalog prior to signing an enrollment agreement. The applicant is expected to familiarize themselves with the enrollment agreement and the school catalog.
8. All decisions regarding admission are the sole decisions of Dr. Ki Kosut. Dr. Kosut reserves the right to deny admission to any applicant whom, in her assessment, would be unable to complete a course of study successfully.

II. Statement of Non-Discrimination

All applicants are admitted to classes according to established admissions requirement as set forth in this catalog, and trained without regard to race, ethnicity, color, creed, age, gender, sexual orientation, or national origin. If applicants are mentally, developmentally, or physically handicapped, yet otherwise meet the standards, for admission, the school will, if appropriate, inform the applicant that such handicap may prevent the applicant form meeting his or her employment or professional goals, if any. Thereafter, the applicant will make an informed decision as to whether or not to proceed with training, The school will not, under any circumstance, refuse admission to any mentally, developmentally, or physically handicapped person solely based on such handicap.

III. Attendance Policies

In order to prepare for success in the profession, the student must develop a sense of responsibility. For this reason, the school maintains a strict attendance policy. The policy is designed to inculcate professional discipline and is not to be regarded as punitive in nature.

1. Students must maintain one hundred percent (100%) attendance in order to receive a certificate of completion, except as hereafter noted.
2. Students must notify the school if an absence becomes necessary (or, in case of emergency where prior notification is impractical, must notify the school that an absence became necessary), and must make up the missed class or classes. No more that four (4) absences will be tolerated. Excessive absences will lean to dismissal from the course.
3. Students will be refused admission to class if they arrive more than fifteen (15) minutes late and such refusal will be counted as a demerit. Four demerits will count as an unexcused absence.

IV. Clock Hour Definition

A clock hour is a class period of fifty to sixty minutes during which lecture, demonstration, practical application or study is applied.

V. Credit Definition

Ten clock hours of actual classroom, practical, or homework participation is equal to one credit. Ten clock hours therefore equals one credit.

VI. Continuing Education Credit

The classes that make up the Asian Bodyworker and Neurotransformations program are approved for continuing education credit by the National Certification Board for Therapeutic Massage and Bodyworkers. Students who are nationally certified can use participation in these classes towards their continuing education requirement for recertification.

VII. Completion

To complete a course of study at the Ki-Atsu Institute for Healing Arts, the student must have attended the entire program, and have no delinquent financial obligation. Upon completion of all course work, and if the above conditions are met, a certificate will be awarded.

VIII. Grading Standards

In order to successfully complete any program, a student must achieve a score of at least eight percent (80%) on all exams, homework, in class assignments, and practical internship work. A student’s score on any graded requirement will be determined by dividing the number of points the student achieves on the requirement, divided by the total number of possible points ascribed to that assignment. A student receiving a grade of less than eighty percent will have an opportunity to remediate, to achieve the eighty percent requirement. Letter grades will be assigned, using the traditional A, B, C, D, and F-system, based on the percentage grade achieved by the student, in the following manner:

• Score Achieved Letter Grade
• 95% or above A
• 90% to 94.9% B
• 85% to 89.9% C
• 80 to 84.9% D
• Below 80% F

XIV. Exams

If the class has written and practical examinations, the earned scores are summed together and divided by the total number of possible points in the class. The student must earn an 80% minimum on both the written and practical examinations to be considered as having achieved satisfactory academic progress. An average examination grade of 80% is not acceptable if the written or practical examination grade was below 80%. A failed examination must be re-taken and a passing score of 80% will be the highest score earned.

XV. Attendance

Students must sign in to each class as they arrive. Failure to sign is deemed an absence.

XVI. Absence

A student is absent if he or she does not attend the entire class session.

XVII. Tardy/Leave Early

Defined as not being present at the scheduled beginning of class, or at the end. Every four instances will accumulate an absence.

XVIII. Absent for Examination

Such absences will not be tolerated except by advanced arrangement.

XIX. Incomplete

As a general issue, the practice of making up incomplete work condones procrastination. However, the school recognizes that there are exigent situations that may give rise to such necessity. These will be evaluated on a case-by-case basis.

XX. Course Repeat

If a student is unable, for any reason, to achieve a passing grade in a course, the course may be repeated once on a pass-fail basis. Inability to achieve a passing grade on the repeated course will result in possible dismissal form the program.

XXI. Maximum Time Frame

The maximum time students are allowed to complete their training is one year from the date the course the student initially enrolled in commenced. Failure to complete the program within this period will result in dismissal.

XXII. Academic Probation

Academic probation arises for students who fail to meet attendance, academic, or internship standards. Probation will last for thirty (30) days. If, upon completion of the probationary period, the student has failed to achieve measurable progress, the student faces possible dismissal. Dr. Kosut’s determination of probation is final.

XXIII. Transcripts

The student will receive a certified transcript upon graduation. Additional transcripts are available upon payment of a $10.00 fee.

XXIV. Smoking Policy

Smoking is only permitted in designated outdoor areas.

XXV. Personal Calls and Visitors, Policy on Children

Cellular telephones and pagers are to be turned off while the student is in class. Students may not use classroom telephones to make or receive personal calls. Emergency calls will be transmitted to the student at the earliest possible opportunity.
Personal visitors are not permitted. However, visitors are welcome if a prior appointment is made and the visit is of a non-social nature.
The school has no provision for childcare, and due to the nature of the instruction being presented; children are not permitted in class or during internships.

XXVI. Readmission

Students who have been dismissed may apply for readmission. If granted, the student will be of probationary status for a period for one half the course length.

XXVII. Reinstatement

Students who have been suspended may apply for reinstatement providing written proof that all circumstances leading to the suspension have been corrected.

XXVIII. Repeating Classes

A student may be required to repeat a class. There will be a $100.00 charge for this.

XXIX. Responsibility for Personal Property

The school assumes no responsibility for lass or damage to personal property, inclusive of automobiles, through fire, theft, vandalism, or other causes on or off the school premises.

XXX. School Closure

In the case of severe heat, rain, acts of aggression, or any unforeseen calamity affected health and safety, the school will be closed. Any time lost by school closure will be made up by extending class hours, holding additional sessions, or such other methods as are deemed appropriate.

XXXI. Student complaints and Grievances

I make every attempt to satisfy the needs and expectations of my students. Still, I recognize that there are situations where a student may have a legitimate complaint or grievance. The following describes my procedure for handling such complaints and/or grievances:
Step 1: Discuss the problem with the school. If the problem is unable to address the situation to the student’s satisfaction, provide the school with a signed complaint in writing.
Step 2: The school will make immediate investigation.
Step 3: Within three (3) days, the school will provide the student with a written response that will include the results of the investigation and what action will be taken in resolution, if any.
Step 4: If no action will be taken, the student will be provided with a written response within three (3) days, detailing the reason why the complaint has been rejected.

XXXII. Rights of Appeal: Probation, Suspension, and Termination

Students, who wish to appeal the determination of non-satisfactory progress, or their suspension, probation, or termination, must submit a letter of appeal to the school. The letter should describe any circumstances the student thinks deserve further consideration. The school has the final right of review in all matters of rights of appeal.

XXXIII. Security Policy

If a student is a witness to criminal activity, or victimized by criminal activity, the student should immediately call the police and then, as soon as practical, notify the school. The school is not liable for any crime that occurs on classroom premises, but the school does keep records of any incidents that occur. In consequences, students will be asked to fill out and sign a report of any such incident in which they are a witness or otherwise involved.
In the case of violations of class policy that do not rise to the level or criminal activity, the student should make immediate report to the school.
If a student recognizes a circumstance that may adversely affect class security, i.e. and unlocked door, a potentially hazardous condition, or a suspicious person or circumstance, the student should immediately communicate their concerns to the school.

XXXIV. Conduct

The following standards of conduct will be strictly enforced, on a “zero tolerance” basis. Be advised that any violation of these standards will be cause of immediate dismissal.
1. Draping. In the programs that involve massage or bodywork, at no time will the genitalia of a client be uncovered or exposed. The student will be instructed in the proper method of draping a client with a sheet or towel, and is expected to follow this method at all times.
2. Dress. A clean shirt must be worn at all times while on class premises. Wear long pants or walking shorts, the latter no shorter than four inches above the knee. Sweat pants, and scrub pants are acceptable, but headbands or Exercise clothes are expected for the Pilates Instructor Certification. Headbands or other hair control devices are acceptable, but other forms of headgear are prohibited. Personal grooming and hygiene are essential. Please refrain from injudicious use of scents.
3. Dual Relationships. A dual relationship arises when students, or students and teachers, transcend the normal dialogues of a learning environment and enter personal relations that result in intimacy. A classmate can become a lifelong friend, as can a teacher, but a student is cautioned that negative consequences are always possible.
4. Food and Drink. Food and Drink are allowed to be consumed during the lecture portion of class, as long as such consumption does not interfere with the student’s ability to pay attention. No food or drink with the exception of water or fluid replacement beverages should be consumed during practical exercises or internships.
5. Acts Resulting in Immediate Dismissal. The following acts will result in immediate dismissal from the class, and the offender will be barred from entering school premises thereafter:

• Theft or vandalism of classroom property or the personal property of another.
• Physical or verbal abuse of anyone, to include threats and/or racial slurs.
• Intentional disruption of classroom activity.
• Sexual advances or provocative conduct.
• Possession, use, or sales of controlled substances, including alcohol.
• Dishonesty and cheating.
• Any behavior that brings adverse notice to the class or to the profession of massage.
• Falsely holding one’s self out to be licensed to perform a modality in the absence of such licensure.
• Possession or display of weapons while on school premises.

6. Drug and Alcohol Policy. The possession, use, or sale of non-prescription drugs that are controlled substances, including but not limited to marijuana, cocaine, stimulants, alcohol, and/or depressants will not be tolerated on the school premises, or at any sponsored function off premises, Any student believed to be under the influence and/or in possession of any such prohibited substance will be suspended immediately an police will be summoned to investigate the incident. Students are required to report any violation of this policy immediately. The school recognizes that ingestion of prescribed controlled substances may sometimes cause untoward effects, nevertheless, students are expected to conduct themselves appropriately at all times.

XXXV. Tuition

The tuition is due in full on or before the first day of class. Students needing other arrangement should arrange a meeting to discuss those arrangements with the school. Tuition includes all class manuals.

XXXVI. Termination and Refund Policy

The refund policy is in compliance with the requirements of NRS 394.449

If the school has substantially failed to furnish the instruction or services agreed upon in the enrollment agreement, the student shall receive a refund of all money he or she has paid.

If the student cancels his or her enrollment before the start of instruction or services agreed upon in the enrollment agreement, the school will charge the student a registration fee of not more than ten percent (10%) of the tuition agreed upon tin the enrollment agreement or $100.00, whichever is less.

If a student withdraws or is expelled after the start of instruction and before the completion of more than forty percent (40%) of the program the school may charge the student:
a. A registration fee of not more that ten percent (10%) of the tuition agreed upon in the enrollment agreement or $100.00, whichever is less.
b. A termination fee of twenty-five percent (25%) of the tuition agreed upon in the enrollment agreement of $100.00, whichever is less.
c. A pro rata amount of the tuition agreed upon in the enrollment agreement determined by the percentage of the student’s attendance.

If a student withdraws or is expelled after completion of more than forty percent (40%) of the program the school may charge the student the entire cost of the tuition agreed upon in the Enrollment Agreement. The period of the student’ attendance will be measured form the first day of instruction through the student’s last day of actual attendance. The termination date for refund computation purposes is the student’s last date of actual attendance. A student who wishes to cancel their enrollment must notify the school by certified mail or, if attending class, must sign a withdrawal form. The withdrawal date is the date the student notifies the school of their intention to withdrawal, in writing, of the date specified by the student if otherwise, or thirty consecutive days following the student’s last day of attendance in the absence of such notice.

An applicant rejected by the school is entitled to a refund of all monies paid in tuition.

All monies paid by an applicant shall be refunded if requested within three days of singing an enrollment agreement and making an initial payment.

All students are expected to visit the school before enrollment.

Application of Refund Policy. Any monies due the student will be refunded within sixty (60) working days after the:
a. Date of cancellation by a student of his or her enrollments
b. First day of class if a student fails to attend the first day and all other classes
c. Last day of an authorized leave of absence if a student fails to return after the period of authorized absence, or
d. Last day of attendance of a student, whichever is applicable.

Compassionate Circumstances. If a student suffers a documented prolonged illness, documented debilitating accident, or death in the immediate family to the first degree of consanguinity, and such circumstances make it impractical for the Student to complete the Program, the school will make a settlement that is reasonable and fair to both parties.

XXXV. Student Records

All student records are kept on file perpetually. The files are confidential and are made available for approved purposes only. In accordance with the Family Right and Privacy Act of 1974, the school will not release educational records to unauthorized persons without prior written consent from the student or legal guardian.

XXXVI. Suspension and Termination

A student may be suspended due to violations of attendance policy, academic standing, personal conduct, or for other performance or behavior problems, Such suspension will be for a specific period, not to exceed one (1) week, after which the student may apply for reinstatement. Termination is for situations that warrant more severe action that suspension or probation. If, in the opinion of the school, a student is unable to satisfactorily acquire the knowledge an skills required by the occupation for which the training is intended, or, has not satisfied attendance or academic probation requirements, or is in poor physical or mental health, or has not paid the required payment of tuition or fees, or, has violated on the conduct policies, the school reserves the right to terminate the student’s enrollment. A student may b e dismissed form the program with or without warning or being placed on probation. The normal refund policy would be in effect.

XXXVII. Satisfactory Progress

In order to be considered to be making satisfactory progress, a student must maintain both specified grade averages and proceed though the program at a specified minimum pace.

XXXVIII. Required Grades

At twenty-fiver percent of the program, at the program mid-point, and at the completion of the program, the student’s cumulative grade point average will be determined. If the student has less that an eighty percent average at any point of the measurement, thee student will be placed on academic probation for a period of one (1) day. Should the student fail to achieve the required minimum eighty percent average at the conclusion of the probationary period, of if it becomes impossible for the student to obtain the required average at any given time during the probationary period, the student’s enrollment may be terminated.

XXXIX. Leave of Absences

Students who find it necessary to be absent for an extended period should request a meeting to discuss possible alternatives. Where there is no other option, and only for extraordinary circumstances, students will be allowed on leave of absence for up to sixty (60) days, and this only once during the period of training. Failure to return on the scheduled date of return will result in termination. Students so terminated will be subject to the standard refund policy.

XL. Credit for Previous Training

Classes at the Ki-Atsu Institute for Healing Arts are taught with an emphasis to fit into the entirety of the program for which they are a part. For this reason, the school does not issue credit for training received from any other source towards the programs offered. The school will, however, issue credit towards the completion of programs for those classes which the students have taken from Ki-Atsu. For example, a student who has completed the Asian Bodyworker program will not have to repeat those classes that are required for both programs. The tuition for the programs will be prorated appropriately.